What is U.O. Note
To obtain the advice, views, concurrence or comments on a proposal or to seek clarification of rules, instructions etc. this form of communication is addressed to other Departments. It is also used for consultation by a Department with its Attached and Sub-ordinate Offices or vice-versa. It may be recorded on a file or even may be on independent self-contained note. No salutation, no subscription are necessary.
To whom
This form of
communication is used with in the office. This is mostly used in
Secretariat between the secretariat departments. It is also used in Heads of Departments.
One way is to send the file to the concerned section for their
remarks. The
other way is we obtain the information by sending a U.O. Note.
How it should be written?
1. The U.O. Note No. is given
on the top with date. This is the file number as indicated in the note file and the date of approval of
the communication
indicated.
2. The address entry of the person to whom it is intended
is indicated at the left hand side bottom after the body of the U.O. Note as
in the case of a Memo & D.O. letter.
3. Unlike in the letter, no salutations are used.
4. After the words the “subject” be indicated. (Generally
the subject will be the same that is noted in the Personal register and the
note file)
5. Immediately after the subject, Reference is indicated.
Here all the references that are required for following the case
should be given.
6. Body of the U.O. Note in convenient paras comes next.
7. Bears no subscription except the designation of the
signatory.
8. Signed by Designation of the officer approving it.
9. Indication of Enclosures at the left end of the body.
Purpose
To obtain the advice, views, concurrence or comments on a
proposal or to seek clarification of rules, instructions this form of
communication is addressed to other sections. Though the name is Un-official note, it
is used to obtain information with in the organization and it is not
something un-official.
U.O. NOTE
Government of India
Bharat Sarkar)
Department of ……………
(……….. Vibhag)
Subject : _________________________________________
The present rules regulating the issue of identity cards provide inter alia that ……………………………………………………………………
2. A question has now arisen whether ……………………….
3.
4.
5. This department will be grateful for the advice of the Department of Legal Affairs on the issue raised in para 4 above.
(X.Y.Z.)
Deputy Secretary
Tele. No.
Department of Legal Affairs (Vidhi KArya Vibhag ) (Shri ………………..)
Shastri Bhavan, New Delhi
--------------------------------------------------------------------------------------------
Department of ……… (Vidhi Karya Vibhag ) I.D. No ………..Dated ……
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